Office Manager & Assistant
URBZ Capital (URBZ) is a young real estate investment boutique focused on asset management, acquisitions and development management within the urban industrial (last mile) real estate sector with an intense focus on creating societally and environmentally accretive assets. Supported by a number of blue-chip (institutional) capital partners, URBZ has accomplished a strong growth of its portfolio over the last two years across the Netherlands, Germany and Sweden.
Today, URBZ manages approximately 25 properties in the Netherlands, Germany and Sweden and is well capitalized to monetize the opportunities that are ahead of us. Therefore, to further facilitate and accelerate this growth, we are expanding our team and looking for no-nonsense and commercial talent who want to be part of this exciting journey!
About the role
As an office manager & assistant, you'll be the gatekeeper of our operations, responsible for scheduling meetings, managing client communications, keeping accurate records, coordinate marketing initiatives, support with presentations and coordinating travel arrangements. You'll be the first point of contact for both internal and external stakeholders and must have excellent communication and interpersonal skills.
But that's just the tip of the iceberg, here's where it gets exciting – as we are active in multiple countries and you will work with various colleagues and stakeholders on a variety of projects in the Netherlands and across other geographies in Northern Europe such as Germany and Sweden.
Last but definitely not least, you'll also play a critical role in keeping our team organized and on track. We're a fast-paced, result-driven team and we need someone who can multitask, prioritize and think on their feet. We can make this job tailormade to your availability and a part-time structure is absolutely a possibility!
What will you be doing?
Most importantly managing the general office operations and supporting the team with a variety of tasks and be a central team player. The task can be split into:
- Administrative Efficiency and Office Organization:
- Oversee the cleanliness and organization of the office space.
- Manage office supplies and keep everything well-stocked.
- Handle communication channels, including emails, calls, and mail.
- Schedule meetings, coordinate travel arrangements, and assist with event planning.
- Prepare professional (company) presentations, memos, brochures and reports and assist with social media strategy
- Team Support:
- Welcome new team members and ensure a smooth onboarding process.
- Provide assistance with HR-related tasks and maintain employee records.
- Financial Management:
- Process invoices, expense reports, and reimbursements accurately.
- Coordinate with finance teams to ensure proper financial documentation.
- Event Coordination:
- Plan and organize company events, meetings, and conferences.
- Coordinate logistics, such as venue selection and catering arrangements.
- Technology and Office Equipment:
- Maintain office equipment, troubleshoot issues, and coordinate repairs.
- Stay updated on tech trends and explore opportunities for innovation.
What are we looking for?
- Relevant experience as an office manager / assistant
- Strong organizational and time management skills
- Eye for marketing initiatives and project management
- Excellent written and verbal communication skills in Dutch and English
- Proficient in Microsoft Office Suite
- No-nonsense and ability to work well in a team environment!
URBZ Capital Strategy
The world is changing rapidly and we’ve reached an inflection point of global trends shaping the future. This is also impacting the industrial real estate sector. Our customers are specifically looking for solutions for the new (last mile) supply chain, which is surprisingly still an undefined and untapped segment. It must (and can) be done in a greener, smarter, and better way. We aim to facilitate this increasing demand and work together with the stakeholders to define and create the most efficient and sustainable real estate solution.
Through commitment to the net zero carbon neutrality challenge, we provide urban real estate that supports the new, CO2 neutral supply chain. We do things differently and all based upon our very own foundational pillars.
Working at URBZ
You will join our journey to create shared value, serving tomorrow’s environment and society, utilizing constant innovation. Together with our open, down to earth and ambitious team, you can make a direct impact on how the last mile logistics real estate space operates. We believe in empowering our people to try, challenge, act and take risks. At URBZ we’re on a mission, are you ready to join us?
